Physical Arrangements & Logistics
Just like the guides that give you inside hints about how to make the most of your trip to Disney World, we have put together a few of our own suggestions to kick off your program planning.
- We suggest that your unit packs light. You don't need to bring the kitchen sink. Bring only the gear that you really need. Your campsite will be 30' x 30', sized for up to 25 paid participants. So we all get the idea that space will be tight.
- Each unit will receive ONE pass which will allow ONE vehicle to enter one of the three unloading areas one time only. All remaining gear and personal packs will need to be carried into the camping area. The distance from the parking lot to the furthest campsite is no more than 1,000 feet.
- Unit leaders will receive admission bracelets for every participant prior to the day of the event in registration packets. If your unit is coming out for the day only, we suggest that you distribute these bracelets to your Scouts prior to their arrival, especially if you will not be arriving as a group.
- Unit leaders, please take the time to let every family in your unit know about your campsite assignment. You will receive this, along with your bracelets, prior to the event. This will allow the event staff to help Scouts quickly find your unit in a camping area of 2,000+ scouts. Each unit will also be assigned to one of two entrances. Arrival at the correct entrance will help to make check in faster and easier.
- There will be more than 200 activities, games, exhibits, and things to do. Try to plan to give your Scouts the most time possible to get in as much as they can. We suggest a simple breakfast so they can be out of the campsite before the first activity opens. Pre-purchase a lunch ticket so they can stop and eat along the way without having to come back to the camp site, (pre-purchasing will reduce the time they spend on line waiting for food) then for dinner either give them a pre-purchased meal ticket again or do a simple one pot kind of dinner that wont take long in the campsite.
- Shotgun shooting will be available for an extra fee of $20.00. This program is limited to 160 participants aged 13 years or more on a first come first serve basis. Preregistration is a must. We expect this to fill up fast, so make your reservations for the shotgun program as soon as possible.
- Remember we said space was tight? CARPOOL, CARPOOL, CARPOOL!!!
We hope that you take these few suggestions to heart as you make your plans for this once-in-a-lifetime event. Make this the camping trip where you plan on doing as little as possible in your campsite and as much as possible enjoying everything that will be available to you that day. Together we will make this event one that scouts will remember for the rest of their lives.
Units are encouraged to consider ordering prepaid meal vouchers for the second meal (either lunch or dinner) on Saturday. The price is $6.00 per meal for lunch or dinner. Prepaid meals will be guaranteed to be there for you and served on "PREPAID EXPRESS" lines at concession stands located in the Cub Scout Activity Field and across from the Boy Scout Activity Field and the Show Arena. Additional food items will be for sale while supplies last. So, pre-purchase your meal plans and help us better prepare for your needs during the event.
A prepaid meal consists of:
- One hamburger, one cheeseburger, one chicken sandwich, or two hot dogs
- A bag of chips
- A soda, water, or hot drink
Concession stands will be open from 10:30 AM on Saturday until the show starts on Saturday night. If you choose not to order prepaid meals, a la carte items may be purchased on regular "Cash Only" lines, while supplies last, at stands located in the Cub Field and the Big Show Arena.